Information for Poster Presentation

We also want to give the authors of the 2020 poster submissions the opportunity to present their work in person at the 2021 NRM. The presentation of your poster is not mandatory, but we would very much appreciate it.

Regardless of your decision to present or not, your abstract will be published in the Journal Journal of Cerebral Blood Flow & Metabolism (JCBF & M).

If you decide not to present your work, please write an informal email to abstract@eventclass.com with the ID of your paper and an informal rejection.

The instructions below are therefore not relevant for you. 

If you would like to present your work, we are looking forward to your poster presentation at the virtual NRM 2021! Please follow the instructions below. 

PLEASE MAKE SURE THAT YOU ARE REGISTERED FOR THE CONFERENCE!

Quick Guideline

Presentation type:

Poster – live presentation

Presentation language:

English

What you need to prepare and provide in advance of the conference

Poster:

as pdf – 16:9 ratio (669 mm x 1189 mm), landscape, max 150 MB

Video Presentation:

as MP4 video – ratio 16:9, full HD (1920×1080 px)

Submission Deadline:

December 10, 2021 (EST) (pdf-file and mp4-file)

Access your Live Presentation Room

Registration:

The registration for the conference is mandatory !!!

Where:

Menu “My live presentation” and click on “enter room” of your session/presentation

Be on time:

Please join the session room at least 10 min before your session starts

Detailed Instructions and Information

General

By submitting your contribution, you accept the publication of your material in the context of the NRM 2021 conference. Poster presentations and video presentations are available to registered participants of the virtual congress as PDF downloads. The availability of your poster and video is mandatory. Both presentations will be available for viewing to registered participants for a short period of time, including after the conference. Video presentations are protected from download, as well as from access via foreign domains and can only be accessed from the secured conference platform. Your poster and the respective uploaded video from you are visible from Monday, December 13, 2021 until January 31, 2022.
 

If you do not upload a PDF and video and are not present at the session, a paper will not be accepted for later publication. Please be aware of this beforehand. Also, we will remove empty rooms (no given uploads) from the online program as well.

Preparation of your presentation

Poster presentation

Please create your poster presentation as a pdf document as usual. The presentation itself must be in English. Your poster should meet the following criteria for presentation:

Format:

16:9 ratio (669 mm x 1189 mm), landscape, 1 page

Size:

maximum 150 MB

File format:

*.pdf

Slide presentation

Please prepare your Poster as a PowerPoint slide (approx. 4-5 slides). These slides are the basis of your video presentation in the next step. Your PowerPoint presentation should be prepared in 16:9 aspect ratio. Additionally, the PowerPoint file is very handy for live discussions.

Video presentation

Since we are running a virtual conference this year, all poster presenters are required to make use of electronic presentations and to provide a video presentation of their poster. Please record your created slide presentation as a video in advance of the event. Your pre-recorded and provided presentation will offer attendees the possibility of previewing your work. 

You should record your presentation with sound and if possible, a picture-in-picture inset of you speaking. This is an excellent opportunity to make the presentation more personal and attractive for the participants. You may use virtual laser pointers or highlight text passages to draw attention to certain areas of your slide while you speak. Each video presentation should not be longer than 5 min. Please prepare your presentation accordingly to strictly adhere to these time limits. Presentations longer than this limit will be truncated.

Your produced video should meet the following criteria:

Resolution:

1920 x 1080 pixels (Full HD, 1080p)

Size:

500 MB (max.)

File format:

*.mp4

Length/Time:

5 minutes (max.)

Language:

English

Recording your presentation with PowerPoint (Windows)

PowerPoint already provides suitable tools for recording. You can find instructions on how to proceed with recording divided by the PowerPoint version you are using (Office 365, 2010, 2013 – 2019, macOS) at the following link:

Record a slide show with narration and slide timings

 

Once you have added an audio track to your presentation, export your presentation as an mp4 video file as described in the following links:

Turn your presentation into a video – When exporting, select the “Presentation quality” option 1920×1080 pixels (Full HD, 1080p)

Recording your presentation with Keynote (macOS)

If you use Keynote as a presentation program, you can find instructions on how to record your presentation with Keynote (MacOS) behind the following link:

Record Keynote presentations on Mac

Follow the link below and you will learn how to export your recorded Keynote presentation to a mp4 video file: Export as *.mp4 files under macOS

Alternative recording option

As an alternative to the PowerPoint on-board tools, or in case you use a program other than PowerPoint to produce your presentations, you can also use freely available add-on programs such as OBS (Open Broadcaster Software) to create your video presentation. These are very intuitive to use and also produce high quality presentation videos (Download Link OBS Software).

For this purpose, we recommend a video tutorial that explains how to perform a screen capture including webcam on your device with OBS.

Submission of your poster presentations (poster & video)

The deadline for the upload of your presentations is December 10, 2021 (EST)

Please submit your poster presentation together with your video presentation electronically.
Please log in to the Conference System with the data used when submitting your contribution at Link to Conference System. The upload for poster and video presentations will be activated from November 28, 2021.

After you have logged in successfully, the “Upload” link in the menu bar will take you to the upload form of your contribution. The upload itself is self-explanatory. If you want to change an already uploaded file, please repeat the upload with a more recent file version. The newer file replaces the existing version. If the upload fails for whatever reason, please send us your file(s) via WeTransfer (https://wetransfer.com/ ). In doing so, address/send your transfer to abstract@eventclass.org  and leave a note in the comments field with your name, email address and title of your contribution so that we can match your presentation(s).  

Posters have the same value as an oral presentation and must be uploaded as a PDF to the online system in addition to a 5-minute video. During and after the conference, attendees can view your poster/video in the password protected area (not visible to the public without a password). This gives the opportunity for an attendee to plan and even look at your poster after the conference and contact you if needed with comments and questions.

Technical requirements

Internet connection

A stable internet connection is required. The bandwidth should be at least 10 MBit/s for download and 2 Mbit/s for upload. If possible, please use a wired internet connection (LAN) on your end device. An internet connection via W-LAN should be avoided.

Browser

We recommend the use of an up-to-date browser such as Firefox or Google Chrome. Please make sure that these are updated (available updates are installed). If none of the listed browsers are installed, we ask you to install one of the variants in advance. Please be aware that Safari will not work properly for this virtual conference. Please use one of below:
Download Link Firefox: https://www.mozilla.org/de/firefox/new/
Download link Google Chrome browser: https://www.google.com/chrome/   

Equipment

Webcam: This should be functional as a separate optical recording device, or integrated into the end device.
Microphone: The use of a headset connected to your end device is recommended. Alternatively, a solution consisting of microphone and loudspeakers integrated in the end device can be used (not recommended). 

Please check your technical devices in advance for image and sound quality and familiarize yourself with the operation of the equipment and devices.

Zoom account (optional)

All live presentations will be processed via the ZOOM video platform. If you do not already have a ZOOM account, please register for a “free registration” on the website https://ZOOM.us. This will speed up the login process prior to the event and briefing.

The day of your live presentation

You will receive your access data to the virtual conference platform by e-mail a few days before the conference starts. The poster sessions will be held in the virtual poster area as live events. Your poster presentation will have a virtual room available where you can meet interested attendees who want to get into a discussion with you. Up to 50 attendees can enter your room with video/audio active.
Presenting authors are expected to be present at their poster during their entire session to talk about their work to the audience and answer questions as appropriate. We kindly ask you to log in to the virtual conference and join your poster room at least 10 minutes before the start of your session.
Please navigate to “My live sessions ” within the left side menu, click on the poster session, click on your poster and press the button “Click to join the room” to enter your presentation room. As soon as you entered your private meeting room on your poster the label “Live” will be activated so everyone can see that you are available in your room. Share your screen so that you can zoom in and out for explanations and use the laser pointer, e.g., from PowerPoint to show explicit areas you want to point out. Attendees will receive access to your room 5 minutes before your poster session starts officially.

Best practice / checklist for your live presentation

  • Webcam and microphone are switched on at your device
  • Share your screen/window with your poster
  • Please activate the Chat section in ZOOM
  • Please ensure a distraction-free environment during your presentation, put your phone on silent, close applications you do not need and your e-mail inbox